Mid Can Meeting
April 8, 2003
-Tracey, Rod M, Rod C, Francie, Helene
1) Water Quality
Rod- It wasnít to clear on Saturday and once earlier that week. RodC-
e-mailed Jody in regards to these issues
-perhaps we should send out his e-mail address as discussed in previous
meeting, to our members so that they can sent jody more e-mails, and perhaps
someone will look into this problem.
2) Statement of finances from Casino night: Kathleen
(delivered by Francie)
F- so far, we paid $521.69 for food, and a deposit of $350 in the form of a
cheque was given. This has been cashes. Kathleen was under the impression
that it would not be cashed as she paid the full amount at the casino night.
$326 was paid for the casino rental. Total costs (excluding the cheque) is
-Revenue was incurred from the 37 tickets sold and $5 in extra chips and
$160 from the silent auction = $1066 approximately.
-So if expenses are about $840 then our profit is around $200. This is as
long as the issue with the cheque is cleared up, other wise itís a loss of
around $150. Kathleen has left messages for Franka (manager) and Francie is
willing to contact them as well as they have yet to return Kathleenís
3) Contract for the rest of the year
Rod- has received the new contract, covering the rest of the year till the
end of Aug. He has suggested that he will now pay contracts in partial
amounts. Half up front and half at the end of the contract, to make up for
the credits. It will be easier than taking bits off the next credit.
-He projects that cost will be slightly lower than expected for the rest of
the year, by about $200.
4) Contact book
F- they have sent us a package asking for information etc. Itís a book for
community agencies to provide their clients with information about the
resources in the community. Problem who will be the contact person for the
next ? years.
T- how about we just use the web site address for the club, as it will have
the most current info at any time.
-Tracey will fill it out and send it in with this info.
Rod- one new member (Todd). 54 members have joined at some point this year.
We are on the expected shortfall this year of $1500- $2000. It will be taken
out the account, and the GIC will be left untouched.
F- can we maintain fees for next year?
R - would like to bump up fees by $10.
F- concerns- if we raise the price too much we may lose members. there has
been a high turn over rate the past couple of year sand we donít seem to be
retaining members for the long run. What about MB masters. How much are
they charging. If we are charging that much more, they may get some of our
members who donít want to pay as much, plus they offer many more different
practice times that we canít offer. We need to find a way to sustain our
6) Progressive dinner
F- Saturday May 10th, start around 4pm.
-Nick and Debbie have offered their home. This is the Kings Park area. We
are going to ask Penny, as she lives in this area, perhaps we can us her
place for something.
-The rest TBA
Helene- looking into getting t-shirts for the club. She is pricing out
long sleeved and short sleeved etc. She suggests getting people to pay for
shirt (and future item, suits etc.) before ordering. Then it will be less
of a hassle to track them down for money etc.
8:15 end time
Next meeting May 8th
-Tracey unable to attend (will be in classes tue-thur evenings, from 5 -8
for the month of may and 1st two weeks of june)